Although technology is constantly changing, the basic principles of etiquette still apply. Polite electronic communication means that you treat others as if you treated them, even when interacting through a computer screen. Follow our tips to help you communicate electronically, kindly and effectively. How to address two people in an email?
Three key issues:
- Do not communicate electronically at the expense of personal interaction. There is a reason why people often have to discuss things in person, and there are times when it can’t be replaced – whether you break up with your boyfriend or ask your boss for a raise.
- While the computer connects people, its impersonal nature can lead to comments that people would not think of speaking in person. Do your best to be polite, even if it means recording notes on your computer reminding you that you are decent and kind.
- Anything you say in cyberspace cannot be undone. After pressing the “Send” button you have no control over where your message goes; it can be saved and forwarded by any recipient who chooses to do so. As a result, the words came back to hurt people, destroy friendships and ruin careers.
How do you turn to two people?
For example, if you know their name, you can write “Dear Ana and John.” If you don’t know each person so well, just write “Dear Mr. Murphy and Mrs. Holt”
Otherwise, in the case of larger groups, they refer to each recipient as part of the whole, for example “Dear board members”.
When creating a service letter, enter the names of couples who have the same address. You need to assess the level of knowledge of each person and address your business letter accordingly.
Send Dos and bans in the email
- When sending an email to a long list of recipients, do not put all addresses in the “To” and “CC” lines. Most people don’t want their email addresses to be displayed to everyone. It is better to send messages one at a time or use the hide copy function (Bcc), which allows you to show only one address.
- Enter a subject, even in a personal email. The topic should concisely describe what you write about.
- Avoid entering messages in capital letters because TIMES ARE EQUIVALENT WITHDRAWALS. Beware that you choose the words of anger and frustration; the recipient will “hear” this anger and frustration while writing.
- If they are used, emoticons are better suited to regular messages between friends than to business emails. Similarly, be careful when using shortcuts online or text speaking because they leave some recipients scratching their heads.